Exhibitor Information

All exhibitors must complete the Exhibitor reply form by March 15th.


To download the complete Exhibitor Manual which includes all technical details and order forms, click here.

Section 1 – Technical and Logistical Details

Click here to download the document (includes shipping instructions: “Transport your own material”).

Section 2 - Rules and Regulations

Click here to download the document.
Fire Safety Regulations click here.

Section 3 – Contact info

Click here to download the document.

Section 4 - Order forms

  • Decorator, drayage, electricity and Adv. Warehouse (eng/fren) from GES
    GES Online Portal
  • Palais de congrès online portal for sign install, security, electricity, plumbing, rigging and telec. Click here for English or French
  • Mendelssohn customs form
  • Freeman Audio Visual forms English or French
  • Capital Catering menu and order forms English or French


March 1 – Liability Insurance Certificate Due
March 15 – Exhibitor Reply Form Due
March 15 – Booth Sketch due for sponsor/exhibitors that bought BOOTH SPACE ONLY
April 15 – Exhibitor Registration Deadline
April 25- May 13 – Advanced Shipping dates for GES
May 3 – Early-bird pricing deadline for Decorator, Furniture & Drayage for GES
May 6 –Early-bird pricing deadline for Elec., Plumbing, Internet, Security & Sign Installation for the Palais de congrès de Montréal


Congress Dates

May 17-22, 2016

Exhibit Hall Location

Hall 220 bcd - Palais des congrès de Montréal
159 Sainte-Antoine St. West
Montreal, Quebec, H2Z 1H2
Interactive floor plans and 360 degree view are available here.

Exhibit Hall Hours*

Wednesday, May 18 09:30 – 18:00
Thursday, May 19 09:00 – 18:00
Friday, May 20 09:00 – 18:00
Saturday, May 21 09:30 – 17:00

Exhibitor Installation*

Tuesday, May 17 08:00 - 17:30
Wednesday, May 18
-Small Items Only
06:00 – 08:30

Exhibitor Dismantle*

Saturday, May 21 17:00 - 23:00

*Times subject to change


The Palais cannot accept any deliveries prior to May 17, 2016.

The WBC 2016 Exhibit Office strongly recommends the use of GES, the drayage contractor to avoid long waits at the loading dock.

Please note that material handling (move-in / move-out) and storage of empties are automatically included with every advanced warehouse or direct material handling orders.

Advance Warehouse Storage (strongly recommended by show organizers)
 GES can store your materials prior to the event. They will deliver your shipment to your 
booth by 08:00 on your first day of move-in (May 17).

Advance shipment start date: April 25, 2016
Last day for advance shipments: May 13, 2016

Address for advance shipments (see shipping labels in GES Exhibitor Kit):
c/o Démark

9235, rue Boivin
Lasalle, QC, H8R 2E8

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IS Event Solutions

607 Notre-Dame, St-Lambert, QC J4P 2K8
Phone: 450-550-3488
Fax: 514-227-5083


01 Abstract Submission Deadline: September 15, 2015 (now closed)
02 Extended Abstract Deadline: September 30, 2015 (now closed)
03 Notification Letters: December 10, 2015 (sent)
04 Early-bird Registration: January 21, 2016 (now closed)
05 Regular Registration: March 21, 2016
Concept + Integration: sensov/ event marketing